Section 1	Lecturer/Programme Leader to Complete

Student’s Name:	Student’s ID No:

Programme:	Year:

Course:	Level:	Credits:

Request for an Aegrotat Pass (Academic Statute 2013 7.4.1.4):

In Exceptional Circumstances, the Faculty Board of Studies may, at its discretion, grant an “Aegrotat Pass” (AEG) for the final result in a course. An Aegrotat Pass is one awarded when a student is unable to present work for assessment at the time it is due, attend a test or examination, or performance is seriously impaired in a test or examination.

a)	An Aegrotat Pass may only be awarded when a resit opportunity or alternative assessment is not available.

b)	Where an Aegrotat Pass is awarded in a course for which grades are allocated, a grade shall also be assigned, to reflect overall performance in the course.

c)	For an application to be considered:

i)	The student must be enrolled in the course to which the application relates

ii)	The student must have passed 50% of the assessments for the course to which the application applies

iii)	The student must notify the Programme Leader as soon as practicable of the intention to make an application

iv)	The student must have presented to the Programme Leader, on the appropriate form and as soon as possible following the date by which the work was due, or date of the test or examination, a medical certificate or other appropriate documentary evidence of the illness, injury, or other exceptional circumstances

v)	The medical certificate or other documentary evidence must contain the opinion of a suitably qualified person that the student was incapable of presenting the work for assessment or attending the examination

d)	In granting an Aegrotat Pass, the Faculty Board of Studies must be satisfied that the student would have achieved a pass in the course, had the assessment been completed. In reaching this decision, Faculty Board of Studies will look at the student’s overall academic performance in the programme of study, as well as the student’s performance in the other assessments for the course in question and in relationship to the grades received by the student’s peers.

Note:	The Faculty Board of Studies is responsible for monitoring the granting of credits as a result of assessment. This includes all Special Passes (including Aegrotat Pass) as identified in the Academic Statute.

Checklist for Aegrotat Pass Eligibility

There is no resit opportunity or alternative assessment available

The student has passed at least 50% of the assessments for the course

A medical certificate or other appropriate documentary evidence of illness, injury or other exceptional circumstances has been presented to Programme Leader

The ‘Comparative Analysis for an Aegrotat Pass’ form is attached

The ‘Student Request for an Aegrotat Pass’ form is attached

Programme Leader’s Recommendation:

A request for an aegrotat must be given careful consideration. Please provide a brief rationale for your recommendation.

Signed	Date

(Programme Leader)

Faculty Board of Studies to complete

Application for Aegrotat Pass Successful	Yes	No

Signed	Date

(Chairperson, Faculty Board of Studies)

Student Request for an Aegrotat Pass Form

Aegrotat Pass Request Form

Section 2	Student to Complete

Your full name:

Your programme:

Your course’s name:

Assessment:

Reason for Application:

(if the application is on medical grounds please attach your medical certificate or other appropriate documentary evidence.)

Signed:	Date:

Signed:	Date:

(Programme Leader)

Section 3	Comparative Analysis for an Aegrotat Pass

(Lecturer/Programme Leader to Complete; adjust to suit)

List the applicant’s results for completed assessments. Also list the results of a number of other students from the same cohort (the number of students chosen will depend on the size of the cohort). Choose the students whose results were immediately above and below the student concerned, in one of the assessments. Then show the results for these students in the other assessments. Use this information to predict the grade the student concerned would have achieved in the missing assessment.

Student ID	Assessment One	Assessment Two	Assessment Three	Assessment Four	Final Grade
1
2
3
Applicant	(AEG)
4
5
6

NB - This form is provided for guidance only, as a method of determining the student’s probable grade in the assessment for which an aegrotat is sought.